Pioneer Real Estate Services
Summary of Available Management Services
For
HOMEOWNER ASSOCIATIONS

• Maintain an up-to-date mailing list of the owners day and night phone numbers and any emergency information

• Maintain all records of the Association as required by the By-Laws and by the Board of Directors

• Prepare a recommended working budget on an annual basis and review as may be necessary from time to time

• Prepare a monthly operating statement and financial reports and bank reconciliation for submission to the Board of Directors

• Prepare annual coupons and collect monthly dues and any special assessments including enforcement of such collections as may be needed

• Maintain separate Association bank accounts and make disbursements therefrom as authorized by the budget and the Board

• Arrange for maintenance of all common areas including collecting competitive bids for contractors and presenting same for Board review

• Supervising contractors to insure quality and timely delivery of work ordered and monitor payment of same

• Make purchases of equipment, tools materials and supplies if needed to maintain the property and authorized by the Board

• Hire, supervise and pay all contractors for the Association

• Cooperate with all homeowners on investigating any damage claims, accidents, and issues with neighbors or tenants

• Assist owners in resolving common property matters as they pertain to the Association’s By-Laws, Rules and Regulations

Management Duties

• Attend regular meetings of the Board of Directors and one annual meeting of the Association.  Attend other meetings as agreed
      
• Analyze insurance needs, make recommendations, and obtain quotes as needed and process claims should they occur

• Act as a liaison for the Board with the City of Austin or Municipal authorities as may be necessary for the benefit of the Association

• Assist in the year-end audit and preparation of annual the Tax Return

• Mail or send electronically all correspondence including monthly statements to the Board and copies of Board activity to the Association on a regular basis as directed

• Maintain a 24-hour/seven day emergency service for any after hour needs of the individual homeowners

• Make on site property inspections on a regular basis or as otherwise agreed

• Send warnings and fines as necessary or directed to enforce Deed Restrictions/Rules and Regulations/By-Laws

• Collect dues, assessments and fines on behalf of the association in an aggressive and dutiful manner

• File suits in small claims court on behalf of the association to collect unpaid dues or fines

• Provide resale certificates to sellers or their buyers at no cost to the association

• Print, sort or duplicate and mail newsletters and notices as requested by the Board

* Composing and creating newsletters, extra property inspections over those already agreed to in contract, website maintenance and construction or employee supervision may be negotiated as additional available services with a possible agreed to increased fee.